Wednesday, July 31, 2019

A Manager's Guide to Managing Change: Step Two: Assessing Impact



Is your project on the path to success or to becoming one of the many that fail to achieve the expected benefits?

Step One, Shared Vision, was the focus of our previous blog.  We will now shift our focus to Step Two: Understanding the Full Change Impact to the Organization:

Have you identified the degree and type of changes required to realize your project’s benefits?

If not, how can people be prepared when you haven’t determine what type of change to prepare them for?

There is no such thing as a “small” change. Change has a ripple effect that is often underestimated. A change in technology will require a change in process that will affect how and where work is done.
Not understanding the full impact of change nor identifying the functions, departments and/or job roles in the orgaization who will experience some degree of change in the way they do their work,  prevents you from adequately preparing people to succeed in the new world, and greatly diminishes the probability of success.

It also makes it more difficult to implement future changes. People will remember the last change experience that didn’t achieve the promised benefits, or caused more disruption than necessary because the full impact wasn’t understood. They will be less likely to support the changes your organization requires to remain competitive in this climate of continual change.  

Recommendation:
Conduct a Change Impact Analysis by asking two critical questions: 

1) What will be different after the change is implemented?  The answer(s) to this question helps you define the type of changes required to realize the expected benefits.  

2) Who will experience this change? The answer to this question tells you who will need to prepared to work and/or behave in a new way for your organization to realize and sustain the desired benefits of change.

Taking the time to accurately access the impact of your change, will greatly increase the probability of success now and in the future.


Copyright © 2019* Rita Burgett-Martell; Organizational Change Consultant, Keynote Speaker, Personal Coach — Strategic Transformations Consulting Inc; — Author of Change Ready!  and Defining Moments — Available at Amazon


A Manager’s Guide to Managing Change: Checklist for Success – Step 1



Is your project on the path to success or to becoming one of the many that fail to achieve the expected benefits?

The lessons I’ve learned, from the past twenty-five years of working with senior leadership of Fortune 500 corporations to prepare for enterprise-wide change, can help you avoid mistakes that can prevent your change initiative from succeeding.
There are six critical requirements for success:
1.       Shared Vision

2.       Understanding of the Full Impact to the Organization

3.       Effective Stakeholder Engagement

4.       Clear, Consistent and Continual Communication

5.       Adequate Preparation

6.       A Plan to Sustain
We will focus on one requirement in each of the next six blogs as a step you can take to minimize resistance, increase readiness and realize the benefits of a successful change initiative. Together, they can serve as a checklist to evaluate the current status of your project.

Step One:  Shared Vision: 
Do leaders at all levels of the organization affected by your project understand and share the project’s vision? 
If you don’t have a vision of the post-change world, it’s difficult to build support in the present world.
If the vision isn’t shared by those affected, you will encounter resistance because the benefits of the project aren’t defined nor the reason why changes are required understood. If you can link the purpose of your project to a shared problem, and explain that change is required to realize the benefits, it will be easier to craft a shared vision that people will support.

Recommendation:
If you don’t have a shared vision, schedule a meeting with your project team and senior leadership.  Ask each person to describe what a successful outcome for the project looks like. What problem(s) will this project solve? What benefits will the organization realize?
Take those descriptions and craft a vision statement that each person can explain and will support.
Even if you believe you do have a shared vision, going through this exercise will validate that you are all on the same path to success.
This vision statement should be included in all of your communication and cascaded throughout the organization so that every employee affected by the project understands and can explain why this project is important and the changes that are required to realize the benefits.
In the next blog, we will focus on Step Two: Understanding the Full Impact to the Organization


Copyright © 2019* Rita Burgett-Martell; Organizational Change Consultant, Keynote Speaker, Personal Coach — Strategic Transformations Consulting Inc; — Author of Change Ready!  and Defining Moments — Available at Amazon

Riding the Roller Coaster of Unexpected Change - Part One

The Transitions Curve Model is commonly used to illustrate the different phases –and emotions- we experience as we move through the transition process that is triggered by change.

Change is an event.  Transition is the process of adapting to what is different because of the change.

Transition is triggered by an ending.  Something we once had we no longer do. A way of living, thinking and/or feeling has changed - and changed us in the process.

This may or may not be a change for the better. If we didn’t choose to make the change, we aren’t likely to believe it is a good change. But, even when we choose change, there is still no guarantee that the choice we’ve made will bring us what we expected. Either way, we still experience a time of transition until we accept what has ended and embrace what is new.

The Circle of Confusion is symbolic of how we often get stuck at the lowest point of the curve. We miss certain aspects of the past and don’t yet feel comfortable in the new world change has created. It’s an in-between time where we often have more questions than answers. “Why did this happen?  Why did we do this? What do we do if we find ourselves miserable in the new world? What if we fail? Was this a mistake?

If you’ve recently experienced a change, think about where you are on the curve at the moment. Or, how this applies to a change you experienced at another point in your life and how long it took you to let go of the old and embrace the new.

If other people are affected by the same change, think about how they’re moving through the transition process.  Individuals have different reactions to the same event and adapt to change at different speeds. This difference can cause problems in organizations and in personal relationships.

In Riding the Roller Coaster of UnexpectedChange Part Two, we’ll discuss what you can do to avoid getting stuck in the Circle of Confusion and increase the probability that your change will be a change for the better.


Copyright © 2019* Rita Burgett-Martell; Organizational Change Consultant, Keynote Speaker, Personal Coach — Strategic Transformations Consulting Inc; — Author of Change Ready! And Defining Moments — Available at Amazon


Rita Burgett-Martell is the author of two books: Change Ready! How to Turn Change Resistance into Change Readiness and Defining Moments: Seizing the Power of Second Chances to Create the Life You Want.

How to Be A Leader People Want to Follow

“The days of Command and Control are over. Today’s leaders must Trust and Inspire their employees to be trusted as leaders.”
I was a shy sixteen year old, afraid of my own shadow, the summer I worked as a Nurse’s Aide at our local hospital. The Director of Nursing was a strong loud woman that I found very intimidating. Whenever I saw her coming I would turn and go the other direction, or look for someplace to hide.
One day she stopped beside me, put her arm around my shoulder and said: “I want you to look at my shoes.”
I immediately thought there must be something wrong with my shoes. They were the wrong kind. They weren’t as white as hers. They weren’t laced up correctly. I was literally “shaking in my shoes,” expecting to be criticized or reprimanded. Instead, her words taught me a valuable lesson in leadership that has served me well in my career.
She said: “when I get up in the morning I put my shoes on the same way you do — one foot at a time. You have no reason to be afraid of me. The only thing that’s different about me and you is that I have a different title. You could be running this hospital one day and I could be working for you.”
In that moment she became a leader I no longer wanted to hide from.
She became a leader I wanted to follow.
“Wow,” I thought. “There’s nothing wrong with my shoes? She doesn’t think I’m young and stupid? She actually believes that someday I could be a leader as strong, powerful and successful as she is?”
Since that day, I have never been intimidated by someone’s title, seen myself as less intelligent because of mine, or wanted to limit what my employees are allowed to do based on their title. I don’t see titles. I see individuals who have potential that may be stifled by someone whose authority comes from their title and whose insecurity prevents them from supporting other people’s success. This is not the way I want to lead and this is not the way I want employees who work for me to feel. I agree with Jack Welch who said: “My main job is developing talent.”
If we are to successfully develop future leaders in today’s knowledge-based continually changing workplace, fear-based leadership that supports the “command and control” approach and limits employee’s potential, must be replaced by trust-based leadership that inspires our employees to aspire for more than what their current title allows them to do,
The command and control style of leadership that worked well for driving productivity and efficiency in last century’s production economy, is detrimental to innovation and engagement, the key ingredients for success in 21st Century organizations where creativity is a requirement for survival.
“Leaders don’t create followers, they create more leaders.” — Tom Peters.
Now, let’s take a trip down your Leadership Memory Lane.
  1. Think about the people you’ve worked for throughout your career.
  2. Describe one that stands out in your mind as an example of the kind of leader you aspire to be. Let’s call this person Leader A+ for excellent.
  3. Next, describe a leader that you would never hope to work for again. Let’s call this person Leader F- for failure.
  4. Now, take a moment and think about how you felt when you were around Leader A+ vs. Leader F-
I would wager a bet that there was a big difference in how you saw yourself and your potential when you were around Leader A+ vs. Leader F-.
Leader A+ gave you honest feedback and viewed your mistakes as teachable moments. Their approach left you believing you would do better the next time.
Leader F- criticized you in a way that made you feel diminished and terrified that you would be fired if you made the same mistake again. You became reluctant to offer ideas. Why risk criticism? Why put yourself in the position of feeling stupid again? So, you stayed within the safe confines of what you knew you could do — without thinking about a way to do it better.
Leader A+ believed in you before you believed in yourself. They saw potential that was beyond your comprehension of what was possible for you at that moment. And, they trusted you enough to allow you to stretch beyond the limits of your job description. They took a risk on you; and, you didn’t disappoint. You lived up to their expectations.
Leader A+ didn’t need to be the star, so they created opportunities where you could shine. Their biggest thrill came from seeing you accomplish what they always knew you could. They truly believed their role as leader was to develop future leaders.
Leader F- needed to be the one with the answers. They may have even taken credit for some of your ideas. After all, your job was to make them look good. They believed their role was to keep you in line.
Leader A+ focused on results. They trusted you to do your job in the way that worked the best for you, and didn’t need to control how you went about accomplishing that — as long as you did.
Leader F- wanted you to trust them without questioning, but showed little trust in you. Because of this lack of trust, Leader F- needed to control your every move. They wanted to know where you were and what you were doing during your eight-hour workday.
When I talk to a manager, I feel as if they’re important…
when I talk to a leader, I feel as if I’m important.
Replacing Command and Control with Trust-Based Leadership
Does Leader A+ sound like a fictional character? It’s someone you read about in the “how-to-books” but never meet in real life?
I hope that’s not true for you. I hope that you’ve had — or will have — the opportunity to work for someone who would qualify for the Leader A+ category, because we really do need someone to look up to in today’s world.
We want to be inspired to aspire for more than our current job title defines we are capable of achieving.
We want someone to show us the way to achieve a goal, make a dream come true, develop to our highest potential and become someone others want to follow.
We want to be trusted to do our job and to have the opportunity to prove that we are capable of achieving more than we were hired to do.
I searched for books and articles about the importance of leaders trusting their employees, only to find tons of information about why it’s crucial for employees to trust their leader, but nothing about the importance of leaders trusting their employees.
Why?
Isn’t trust a two-way street? How can you expect, as a leader, to have your employees trust you when you don’t show trust in them?
How Do You Show Trust in Your Employees?
  1. You share information. In my 25+ years of consulting, I’ve worked with leaders who refuse to communicate about imminent changes affecting their employees because they believed their employees will be upset and less productive. Really?
We handle the known much better than the unknown.
It’s been my experience that the “grapevine” has already communicated what the manager is afraid to communicate***.*** Employees know what’s going on. It’s a leader’s responsibility to make sure employees are prepared for changes that affect them. When a leader shares information, she builds trust.
2. You don’t micro-manage. You trust your employees to produce clearly defined results by the designated timeline in the way that is most effective for their style of working. People want to follow a leader who will clearly define the desired outcome and trust them to accomplish that outcome without being told what to do, or how to do it, every step of the way.
You hired this individual to do the job, why don’t you trust them to do it?
They may go about it in a different way than you would. That doesn’t make it the “wrong” way. They may actually come up with a better way.
3. You respect them as individuals who have ideas that could possibly be better than yours. Titles don’t reflect intelligence. The higher up you go, the more removed you are from the reality of the day-to-day work. I’ve learned that people who do the work have a better understanding of where there are opportunities for improvement, can identify problems, and recommend solutions.
It’s sad — but true — that often employees aren’t asked what could be done to improve performance and productivity. They are told what will be done**.**
Successful change happens at the level where work is done. You don’t show weakness by asking for your employee’s input. You show that you are a confident leader who feels proud — not threatened — that someone who works for you may have ideas that are better than yours.
4. You allow them to fail. How else can one learn? What better way for a leader to teach? Having an open and honest discussion about the actions that resulted in a less than desirable outcome creates a safe environment for risk taking and can stimulate innovation. If you’re too cautious in today’s highly competitive and continually changing world, you won’t survive.
Punishing failure only stifles creativity and increases the probability that your business won’t be among the ones that survive.
Leaders Develop Leaders
I think as leaders, we often under-estimate our power to influence the lives of those who work for us. What we say and do can greatly affect the future our employees believe is possible for them to create.
If you are in a position of leadership, you have a wonderful opportunity — and a responsibility — to develop the next generation of leaders who will hopefully make the world a better place for the generations that follow.
Do you want to be a leader someone describes as an F- and someone they never hope to work for again?
Or, an A+leader who inspires others to perform to their full potential and believes that trust is a two-way street?
Show trust in your employees and you will greatly increase the probability of landing on the list of the type of leader one aspires to be and wants to follow, a leader who creates leaders.
“Become the kind of leader that people would follow voluntarily, even if you had no title or position.” — Brian Tracy

Copyright © 2019* Rita Burgett-Martell; Organizational Change Consultant, Keynote Speaker, Personal Coach — Strategic Transformations Consulting Inc; — Author of Change Ready! And Defining Moments — Available at Amazon
Rita Burgett-Martell is the author of two books: Change Ready! How to Turn Change Resistance into Change Readiness and Defining Moments: Seizing the Power of Second Chances to Create the Life You Want.